Westminster City Council
SUBJECT
Title
Award of Contract for the Playground Renovation Project for Newcastle Park - Project No. P-2565.
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publichearing
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Cindy Huynh, Civil Engineering Associate
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RECOMMENDED ACTION
Recommendation
A. Approve a budget adjustment from the Park Dedication Fund balance (Fund 200) to an existing CIP Project, Account Number 76502-762203, “Playground Replacement at Newcastle Park,” in the amount of $288,308; and
B. Approve the award of contract to the lowest responsible bidder in the amount of $363,916.00 to Western State Builders, Inc. and that all other bids be rejected; and
C. Authorize a 10% contingency in the amount of $36,391.60 for potential change orders; and
D. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
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BACKGROUND
The purchase of the playground equipment for Newcastle Park, from Landscape Structures, Inc. in the amount of $158,836.13, was approved by the Mayor and City Council on June 28, 2023. Subsequently, the adoption of the plans and specs and authorization to solicit construction bids for the project was approved on December 13, 2023.
The Engineering Division solicited bids for the subject project. The following bids were received and opened on Thursday, January 25, 2024:
1. Western State Builders, Inc. $363,916.00
2141 Orange Avenue
Escondido, CA 92029
Julian Moen (760) 270-8639
julian@westernstatebuilder.com
2. U.S. Builders and Consultants, Inc. $423,767.00
126 Desert Lotus
Irinve, CA 92618
Tamer Awad (714) 317-8402
tamer@us-builders.com
The project work will consist of removing and disposing the existing concrete flatwork, playground equipment, footing, sand, and rubber playground surface; performing site grading; installing new Portland cement concrete sidewalk, curb, playground equipment, rubber playground surface, and all appurtenant work in connection therewith. The engineering estimate was $427,000.
FISCAL IMPACT
Funding for the contract with Western State Builders, Inc., including the 10% contingency, in the amount of $400,307.60 is available in the following account with the proposed budget adjustment:
• A budget adjustment from the Park Dedication Fund balance (Fund 200) to an existing CIP Project, Account Number 76502-762203 “Playground Replacement at Newcastle Park,” in the amount of $228,308.
• Account Number 76502-762203, “Playground Replacement at Newcastle Park,” in the amount of $172,000.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Discuss and consider awarding the contract as recommended to the lowest responsible bidder, Western State Builders, Inc., for the Playground Renovation for Newcastle Park - Project No. P-2565.
ATTACHMENTS
1. Agreement
2. Contractor’s Proposal
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager