Westminster City Council
SUBJECT
Title
Award of Contract for the Citywide Street Improvements Project. No. CDBG 23-24.
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publichearing
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Theresa Tran, Senior Engineer
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RECOMMENDED ACTION
Recommendation
A. Approve the award of contract to the lowest and responsible bidder in the amount of $834,846.80 to COPP Contracting, Inc. and that all other bids be rejected; and
B. Authorize a 10% contingency in the amount of $83,484.68 for potential change orders; and
C. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
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BACKGROUND
The subject project, which was approved by the Mayor and City Council as a Capital Improvement Project for Fiscal Year 23/24, will rehabilitate ten (10) residential street segments throughout the City. Plans and Specifications, and the authorization to solicit bids, were approved by the Mayor and City Council on February 14, 2024.
The Engineering Division solicited bids for the subject project. The following bids were received and opened on Tuesday, March 26, 2024:
1. COPP Contracting, Inc. $834,846.80
6751 Stanton Avenue
Stanton, CA 90621
Hailey Copp (714) 522-7754
hcopp@coppcontracting.com <mailto:hcopp@coppcontracting.com>
2. All American Asphalt $909,888.00
400 E. 6th Street
Corona, CA 92878
Erin Springer (951) 736-7600
publicworks@allamericanasphalt.com <mailto:publicworks@allamericanasphalt.com>
3. Hardy & Harper, Inc. $930,000.00
32 Rancho Circle
Lake Forest, CA 9263
Morgan Churnock (714) 444-1851
mchurnock@hardyandharper.com <mailto:mchurnock@hardyandharper.com>
4. Sequel Contractors. $952,374.00
13546 Imperial Highway
Santa Fe Springs, CA 90670
Bassel Jaber (909) 628-1999
justin@sequelcontractors.com <mailto:justin@sequelcontractors.com>
5. The R.J. Noble Company $953,930.60
15505 E. Lincoln Avenue.
Orange, CA 92856
Jennifer Deiongh (714) 637-1550
jenniferdeiongh@rjnoble.company.com
6. Onyx Paving Company, Inc. $977,000.00
2890 E. La Cresta Avenue
Anaheim, CA 92806
Corey R. Kirschner (714) 632-6699
bids@onyxpaving.net
The scope of work consists of the removal and replacement of curb, gutter, cross-gutter, spandrel, sidewalk, wheelchair ramps with detectable warning surface (truncated dome), and driveway approach, grinding existing pavement and placing new asphalt concrete, adjusting manholes and water valves to finished grade, installing traffic signal loops, and striping to match with existing configuration. The engineering estimate was $1,000,000.
The project will improve the pavement of the following 10 residential street segments:
1. Main Street from Goldenwest Street to Chestnut Street.
2. Maple Street from Goldenwest Street to Village Way.
3. Maple Street from Village Way to Chestnut Street.
4. Webber Street from 13th Street to Pembrook Lane.
5. Pembrook Lane from Cedarwood Avenue to Joyce Avenue.
6. 13th Street from Cedarwood Avenue to Joyce Avenue.
7. Joyce Avenue from 13th Street to Pembrook Lane.
8. 14th Street from Cedarwood Avenue to End.
9. Chestnut Street from Maple Street to Hazard Street.
10. Middleborough Street from Tennyson Avenue to Melric Avenue.
The location map is also attached with this report.
FISCAL IMPACT
Funding for the contract with COPP Contracting, Inc., including the 10% contingency, in the amount of $918,331.48 is available in Account Number 16510 - 162400, “CDBG Street Improvement Project FY 23-24.”
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Staff recommends that the Mayor and the City Council approve the award of contract to the lowest and most responsible bidder, COPP Contracting, Inc. for the Citywide Residential Street Improvements - Project No. CDBG 23-24. COPP Contracting, Inc. has also performed satisfactorily for the City of Westminster on multiple street improvement projects in the past.
ATTACHMENTS
1. Agreement
2. Contractor’s Proposal
3. Location Map
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager