Westminster City Council
SUBJECT
Title
Special Event Permit Application from the Vietnamese National Military Academy Alumni Association to hold a VNMAAA Memorial Ceremony on Friday, June 28, 2024 at Sid Goldstein Freedom Park, 14180 All American Way.
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publichearing
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From: Vanessa Johnson, Community Services Director
Requested by: Administration
Prepared by: Gina Nunes, Community Services & Recreation Supervisor
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RECOMMENDED ACTION
Recommendation
Approve the Special Event Permit Application for the VNMAAA Memorial Ceremony at Sid Goldstein Freedom Park, subject to the stated conditions.
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BACKGROUND
The Vietnamese National Military Academy Alumni Association (VNMAAA) is requesting use of Sid Goldstein Freedom Park for a VNMAAA Memorial Ceremony on Friday, June 28, 2024 from 12 p.m. until 9 p.m. (includes set up and clean up time). The actual event will take place from 6 p.m. to 8:30 p.m. The anticipated number of participants is 300 people.
The event consists of Color Guards, oration, and moment of silence. The applicant will use amplified sound, provide extra trash containers, and hang banners and flags. The applicant is also requesting the use of electricity and restrooms provided at the park for the duration of the event.
Staff will discuss compliance with City codes and ordinances with the applicant.
To preserve the safety of the public, and ensure the event is conducted in a safe manner, the application was routed to the following departments to seek their input: Community Services & Recreation Department, Community Development Department (Building and Planning Divisions), Public Works Department (Traffic Engineering and Field Operations Divisions), and Police Department (Traffic and Code Enforcement Divisions).
As required by Westminster Municipal Code Section 9.61.080, the applicant will be required to submit a Certificate of Liability Insurance in the amount of two million dollars per occurrence and two million dollars in the aggregate, naming the city, the city council, boards and commissioners, its officers, employees, and agents as a named additional insured during the term of the permit. The applicant will also provide a $2,500 security/cleaning deposit.
FISCAL IMPACT
None
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
City Council approval is required for the issuance of the special event permit.
ATTACHMENTS
1. Special Event Permit Application
2. Copies of the conditions set by the following departments:
Community Services & Recreation Department, Community Development Department, Public Works Department, and Police Department.
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager