Westminster City Council
SUBJECT
Title
Award of Contract to EMTS, Inc. dba Elite Maintenance and Tree Services for the Parks, Civic Center, Rose Center, Miriam Warne Building, Police Department Training Facility, Corporation Yard, Greenbelt, and Well Site Landscape Maintenance/Service Agreement.
End
publichearing
End
From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Tuan Pham, Maintenance and Utilities Manager
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RECOMMENDED ACTION
A. Approve the award of contract, in the amount of $297,207.72, to the lowest and responsible bidder, EMTS, Inc. dba Elite Maintenance and Tree Services, and that all other bids be rejected; and
B. Approve an additional 10%, in the amount of $29,720.77 for unforeseen items as needed; and
C. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
Recommendationend
BACKGROUND
The current five-year landscape maintenance contract will expire on June 30, 2024. The Public Works Department publicly solicited bids for the subject contract, and the following bids were received and opened on May 28, 2024:
1. EMTS, Inc., dba Elite Maintenance and Tree Services $297,207.72
2972 Larkin Avenue
Clovis, CA 93612
Darin Sherlock (209) 316-2915
darins@eliteteamoffices.com <mailto:darins@eliteteamoffices.com>
2. Brightview Landscape Services, Inc. $304,884.00
1420 S. Allec Street
Anaheim, CA 92805
David Moo (951) 406-5904
David.moo@brightview.com <mailto:David.moo@brightview.com>
This is a renewable contract agreement with an initial one-year term and four renewable years.
Staff did their due diligence by checking references with the provided public agencies, and all feedback received was positive and satisfactory.
The subject maintenance service agreement will provide regular landscape maintenance, such as mowing, shrub trimming, weed abatement, and cleaning landscape trash and debris in all City’s parks, Civic Center, Rose Center, Miriam Warne Building, Police Department Training Facility, Corporation Yard, greenbelt, and one water well site. In addition, the maintenance service agreement includes installing mulch, aeration, and applying fertilizer and pesticides annually.
The additional 10% contingency is to cover unforeseen items that may arise, such as removing and replacing planting materials and other items related to the landscaping maintenance contract.
FISCAL IMPACT
Funds, including the 10% contingency, in the amount of $326,928.49, are budgeted for Fiscal Year 24//25 under Account No. 53000-43090 “Park Maintenance - Contractual.”
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
The next steps are for the Mayor and the City Council approve the award of contract to the lowest and responsible bidder, EMTS, Inc. dba Elite Maintenance and Tree Services for the City’s parks, Civic Center, Rose Center, Miriam Warne Building, Police Department Training Facility, Corporation Yard, Greenbelt, and Well Site Landscape Maintenance/Service Agreement. All feedback received from the reference checks was positive and satisfactory.
ATTACHMENTS
1. Location Map
2. Agreement
3. Contractor’s Proposal
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager