Westminster City Council
SUBJECT
Title
Award of Contract to EMTS, Inc. dba Elite Maintenance and Tree Services for Medians and Trails Landscape Maintenance Services.
End
publichearing
End
From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Tuan Pham, Maintenance and Utilities Manager
____________________________________________________________
RECOMMENDED ACTION
A. Approve the award of contract, in the amount of $241,979.40, to the lowest and responsible bidder, EMTS, Inc. dba Elite Maintenance and Tree Services, and that all other bids be rejected; and
B. Approve an additional 10%, in the amount of $24,197.94, for unforeseen items as needed; and
C. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
Recommendation
endBACKGROUND
The current contracts for the landscaped medians and trails will expire on June 30, 2024. The Public Works Department publicly solicited bids for the subject contract and the following bids were received and opened on May 28, 2024:
1. EMTS, Inc., dba Elite Maintenance and Tree Services $241,979.40
2972 Larkin Avenue
Clovis, CA 93612
Darin Sherlock (209) 316-2915
darins@eliteteamoffices.com <mailto:darins@eliteteamoffices.com>
2. Brightview Landscape Services, Inc. $289,488.00
1420 S. Allec Street
Anaheim, CA 92805
David Moo (951) 406-5904
David.moo@brightview.com <mailto:David.moo@brightview.com>
3. Marina Landscape, Inc. $455,390.00
3707 W. Garden Grove Boulevard
Orange, CA 92868
Hue Ta (714) 939-6600
estimator@marinaco.com <mailto:estimator@marinaco.com>
This is a renewable contract agreement with an initial one-year term and four renewable years.
Staff did their due diligence by checking references with the provided public agencies, and all feedback received was positive and satisfactory.
The subject maintenance service agreement will provide regular landscape maintenance, such as shrub trimming, weed abatement, and cleaning landscape trash and debris. In addition, the maintenance service agreement includes installing mulch, aeration, and applying fertilizer and pesticides annually for the following medians and trails:
1. Hoover Street Trail from Garden Grove Boulevard to Bolsa Avenue - WEEKLY
2. Rancho Road Trail from Bolsa Chica Road to Westminster Boulevard - WEEKLY
3. Garden Grove Boulevard Trail from East of SR-22/I-405 On-ramp/Off-ramp to East of Edwards Street - WEEKLY
4. Beach Boulevard Medians from SR-22 to I-405 Freeway - WEEKLY
5. Bolsa Chica Road Medians from Old Bolsa Chica Road to Rancho Road - BI-WEEKLY
6. Brookhurst Street Medians from Hazard Avenue to Meagher Street - BI-WEEKLY
7. Bolsa Avenue Medians from Edwards Street to Ward Street - BI WEEKLY. The County of Orange reimburses the City for the landscaped service maintenance cost for the medians within its jurisdiction.
8. Hazard Avenue Medians from Beach Boulevard to Cedarwood Street - BI WEEKLY
9. Westminster Boulevard Medians from Bolsa Chica Road to Bushard Street - BI-WEEKLY
The additional 10% contingency is to cover unforeseen items that may arise, such as removing and replacing planting materials and other items related to the landscaping maintenance contract.
FISCAL IMPACT
Funds, including the 10% contingency, in the amount of $266,177.34, are budgeted for Fiscal Year 24//25 under Account No. 53000-43090 “Park Maintenance - Contractual.”
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Next steps would be for the Mayor and City Council to approve the award of contract to the lowest and responsible bidder, EMTS, Inc. dba Elite Maintenance and Tree Services for Medians and Trails Landscape Maintenance Services. All feedback received from the reference checks was positive and satisfactory.
ATTACHMENTS
1. Location Map
2. Agreement
3. Contractor’s Proposal
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager