Westminster City Council
SUBJECT
Title
Adoption of Plans and Specifications and Authorization to Solicit Construction Bids for the Playground Renovation Project for Tony Lam Park.
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publichearing
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Cindy Huynh, Civil Engineering Associate
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RECOMMENDED ACTION
Recommendation
A. Approve the plans and specifications for the Playground Renovation Project for Tony Lam Park, and authorize the Public Works Director or City Engineer to approve minor modifications to the plans and specifications to accommodate requested revisions from public safety and utility agencies; and
B. Authorize the Public Works Department to advertise and solicit construction bids for said project.
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BACKGROUND
Through the Parks and Recreation Facilities Master Plan process, it was identified that the average life of playground equipment is approximately 15 years. Tony Lam Park playground equipment has over 15 years of usage and has exceeded its life cycle.
The Community Services and Recreation Department conducted community workshops to gather input for the new playground equipment. Park user groups and stakeholders were notified about the workshops, which were conducted at Tony Lam Park on August 3, 2023; and via Zoom on September 12, 2023. During the meetings, the participants were presented with design proposals and were given the opportunity to provide input and select their favorite design. The subject playground equipment selection addresses the workshop participants’ concerns about equipment variety and creating an exciting play experience for different age groups. The theme of the proposed playground is Educational. It was also presented at the Parks and Recreation Commission on November 14, 2023.
On December 13, 2023, the City Council approved the purchasing of the playground equipment for Tony Lam Park.
The scope of work consists of removing and disposing the existing concrete flatwork, playground equipment, footing, sand, and rubber playground surface; performing site grading; installing new Portland cement concrete sidewalk, curb, playground equipment, rubber playground surface, and all appurtenant work in connection therewith.
Per Westminster Municipal Code 3.44.120, the City Council shall adopt plans and specifications for all public projects requiring the formal bid procedure, pursuant to Public Contract Code Section 22039.
City staff has completed the plans and specifications, and the Public Works Director has approved the plans and specifications for the bidding. The engineer’s estimate for the playground installation is $260,000.
Advertising for competitive bidding and the bidding process will be done in accordance with the Public Contract Act and Uniform Cost Account Act. In accordance with the Procurement Policy, staff will return to the Mayor and City Council to recommend the award of the contract.
The bid opening is planned for June 2024 with the anticipated award date of August 2024. Construction will subsequently commence in September 2024.
FISCAL IMPACT
Funding for this project is allocated in the following CIP accounts:
• 16510-162301, “Playground Replacement at Tony Lam Park”
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
The proposed project will address the park’s need for new infrastructure and create an exciting play experience for different age groups.
ATTACHMENTS
1. Playground Conceptual Plans
2. Reduced size project plans
(Full size plans and specifications are not attached to this report but are available to review at City Hall.)
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager