Westminster City Council
SUBJECT
Title
Authorize a Purchase Order to Aqua-Metric Sales Company for the Purchase of Sensus Autogun Meter Reading Devices, Water Meters, and Parts for ¾”, 1”, and 2” Cold Water Meters, and Large Meters (3” thru 6”) for FY 2024-2025.
End
From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Scott Miller, Water Superintendent
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RECOMMENDED ACTION
Recommendation
Authorize the purchase of Sensus Autogun Meter Reading Devices, Water Meters, and Parts from the Aqua-Metric Sales Company in the amount of $900,000 for Fiscal Year 2024-25.
BACKGROUND
Aqua Metric is the local distributor for Sensus water meters and repair parts. These new meters are needed for the replacement of the City’s existing water meters, and the parts will be used on an as needed basis to repair these water meters after their initial testing. This is year one out of a six-year water meter replacement program. The City’s last meter replacement program was completed almost fifteen years ago.
This is a sole-source purchase as Aqua-Metric Sales Company is the only company who can provide replacement meters and parts for the different size meters used by the City of Westminster. This company serves over 900 water agencies nationwide, including some adjacent cities such as Seal Beach, Garden Grove, Fountain Valley, Huntington Beach, and Santa Ana.
Rather than hiring a contractor, new meters will be installed by City staff who are more familiar with the City’s water system and for cost savings.
FISCAL IMPACT
Funds for the Purchase Order with Aqua-Metric Sales Company, in the amount of $900,000, are available in CIP account number 55502-552500, “New Water Meter Exchange Program.” Water Utility (Fund 601/602).
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Purchasing of these items is necessary to replace, repair, and maintain the water meters for the City of Westminster’s water system.
ATTACHMENTS
1. Sole Source Letter
2. Aqua-Metric Sales Company Pricing List
3. Exhibit 1 - Sensus Water Meter
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager