Westminster City Council
SUBJECT
Title
Continued from the August 14, 2024 Regular City Council Meeting - Award of Contract for the Magnolia Street Improvements Project from Edinger Avenue to Heil Avenue - Project Plan No. 2566.
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Theresa Tran, Senior Eningeer
____________________________________________________________
RECOMMENDED ACTION
Recommendation
A. Approve a budget allocation from Fund 214 “Street Improvements” in the amount of $330,008 to cover the City of Fountain Valley’s portion (per Cooperative Agreement #2023-09) and create a new CIP Account Number 55037-372500 “Magnolia Street Improvements-Coop Agr-FV”; and
B. Increase the Revenue Account in “Street Improvement Grants Fund, Reimbs-Other” for FY 24/25, by $330,008; and
C. Approve the award of contract to the lowest and responsible bidder in the amount of $1,296,853 to All American Asphalt and that all other bids be rejected; and
D. Authorize a 10% contingency in the amount of $129,685.30 for potential change orders; and
E. Authorize the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney.
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BACKGROUND
The subject project, which was approved by the Mayor and City Council as a Capital Improvement Program project for Fiscal Year 22/23, will rehabilitate Magnolia Street from Edinger Avenue to Heil Avenue. Plans and specifications were approved by the Mayor and City Council on June 12, 2024.
The Engineering Division solicited bids for the subject project. The following bids were received and opened on Wednesday, July 24, 2024, at 10:00 A.M.:
1. All American Asphalt $1,296,853.00
400 E. 6th Street
Corona, CA 92878
Erin Springer (951) 736-7600
publicworks@allamericanasphalt.com <mailto:publicworks@allamericanasphalt.com>
2. COPP Contracting, Inc. $1,320,477.00
6751 Stanton Avenue
Buena Park, CA 90621
Hailey Copp (714) 522-7745
hcopp@coppcontracting.com <mailto:hcopp@coppcontracting.com>
3. Hardy & Harper, Inc. $1,385,000.00
32 Rancho Circle
Lake Forest, CA 9263
Morgan Churnock (714) 444-1851
mchurnock@hardyandharper.com <mailto:mchurnock@hardyandharper.com>
4. The R.J. Noble Company $1,414,594.00
15505 E. Lincoln Avenue.
Orange, CA 92856
Jennifer Deiongh (714) 637-1550
jenniferdeiongh@rjnoble.company.com <mailto:jenniferdeiongh@rjnoble.company.com>
5. Onyx Paving Company, Inc. $1,422,000.00
2890 E. La Cresta Avenue
Anaheim, CA 92806
Corey R. Kirschner (714) 632-6699
bids@onyxpaving.net <mailto:bids@onyxpaving.net>
6. Sequel Contractors $1,513,680.00
13546 Imperial Highway
Santa Fe Springs, CA 90070
Corey Pack (562) 802-7227
corey@sequelcontractors.com <mailto:corey@sequelcontractors.com>
The work consists of:
• Construction of PCC curb, gutter, sidewalk, spandrel, cross gutter, driveway approach, and wheelchair ramps with detectable warning surface (truncated dome); and
• Removal and replacement of deteriorated pavement area, cold plan existing pavement and crack fill entire street width, placing asphalt rubberized hot mix (ARHM) surface course; and
• Adjusting storm drain manholes, sewer manholes, and water/hydrant valve covers to finished grade; and
• Installing traffic signal loops, traffic control, signs, posts, striping, pavement markings, and curb markings.
The City of Fountain Valley shares jurisdiction over a portion of Magnolia Street within the project area. A Cooperative Agreement (#2023-09) between both cites for this project was approved by the City of Fountain Valley and the City of Westminster on February 28, 2023 and March 22, 2023, respectively, in the amount of $152,867. However, the Federal funds were on hold for a period of time and the authorization to proceed with construction was received from Caltrans earlier this year. Due to the delay and high inflation rate, the bid results came in approximately 25% higher than the original estimate of the entire project cost. Also, the City of Fountain Valley requested additional improvements added to their portion.
The new total share cost for the City of Fountain Valley, including a 10% contingency, is $330,008. Therefore, the City of Fountain Valley will need to obtain approval for the additional funding from their City Council on September 3, 2024. After the approval by the City of Fountain Valley, staff will return to the Mayor and City Council with an amendment to the existing Cooperative Agreement between the two agencies for this additional amount. The City of Fountain Valley will pay its fair share to the City of Westminster after the completion of the project construction.
FISCAL IMPACT
Funding for the contract with All American Asphalt, including the 10% contingency, in the amount of $1,426,538.30, is available in the following CIP accounts with the proposed budget adjustments:
1. Account Number 20002-002300 “Magnolia St City Limit to Edinger,” in the amount of $100,136.
2. Account Number 55037-372300 “Magnolia Street - City Limits to Edinger (PMRF),” in the amount of $268,539.
3. Account Number 55037-372301 “Magnolia Street - City Limits to Edinger (I-405),” in the amount of $623,888.
4. Account Number 55036-361600 “Citywide Street Improvement (GT)”, in the amount of $103,967.30.
5. Newly created CIP Account Number 55037-372500, “Magnolia Street Improvements-Coop Agr-FV” in the amount of $330,008.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
All American Asphalt has also performed satisfactorily for the City of Westminster on past street improvement projects.
ATTACHMENTS
1. Agreement
2. Contractor’s Proposal
3. Project Location Map
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager