Westminster City Council
SUBJECT
Title
Special Event Permit Application from the Lost Soldiers Foundation to hold the Fifth Anniversary of the Commemoration and Interment Ceremony for ARVN Soldiers on Saturday, October 26, 2024 at Sid Goldstein Freedom Park, 14180 All American Way.
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From: Vanessa Johnson, Community Services Director
Requested by: Administration
Prepared by: Gina Nunes, Community Services & Recreation Supervisor
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RECOMMENDED ACTION
Recommendation
Approve the Special Event Permit application for the Fifth Anniversary of the Commemoration and Internment Ceremony for ARVN Soldiers, subject to the stated conditions.
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BACKGROUND
The Lost Soldiers Foundation is requesting use of Sid Goldstein Freedom Park for the Fifth Anniversary of the Commemoration and Interment Ceremony for ARVN Soldiers on Saturday, October 26, 2024 from 8 a.m. until 2 p.m. (includes set up and clean up time). The actual event will take place from 10 a.m. to 12 p.m. The anticipated number of participants is 200-500.
The event consists of introductory remarks, invocation, speeches, music, singing, concluding remarks, and invitation to gather at the gravesite at Westminster Memorial Park. The applicant will be using amplified sound, hanging flags and is requesting use of electricity and restrooms provided at the park.
Staff will discuss compliance with City codes and ordinances with the applicant.
To preserve the safety of the public, and ensure the event is conducted in a safe manner, the application was routed to the following departments to seek their input: Community Services & Recreation Department, Community Development Department (Building, Planning and Code Enforcement Divisions), Public Works Department (Traffic Engineering and Field Operations Divisions), and Police Department (Traffic Division).
As required by Westminster Municipal Code Section 9.61.080, the applicant will be required to submit a Certificate of Liability Insurance in the amount of two million dollars per occurrence and two million dollars in the aggregate, naming the city, the city council, boards and commissioners, its officers, employees or agents as a named additional insured during the term of the permit. The applicant will also provide a $2,500 security/cleaning deposit.
FISCAL IMPACT
None.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
City Council approval is required for the issuance of the special event permit.
ATTACHMENTS
1. Special Event Permit Application
2. Copies of conditions set by the following departments: Community Services & Recreation Department, Community Development Department, Public Works Department, and Police Department
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager