Westminster City Council
SUBJECT
Title
Adoption of Plans and Specifications and Authorization to Solicit Construction Bids for Citywide Slurry Seal - Citywide Slurry Seal 2024.
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Theresa Tran, Senior Engineer
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RECOMMENDED ACTION
Recommendation
A. Approve the plans and specifications for Citywide Slurry Seal - Citywide Slurry Seal 2024, and authorize the Public Works Director/City Engineer to approve minor modifications to the plans and specifications to accommodate requested revisions from public safety and utility agencies; and
B. Authorize the Public Works Department to advertise and solicit construction bids for said project.
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BACKGROUND
The subject project, which was approved by the Mayor and the City Council as a Capital Improvement Project for several fiscal years, will improve 59 residential street segments using the slurry seal method. The scope of the work consists of:
• Removing and replacing deteriorated pavement areas, damaged curb, gutter, cross-gutter, spandrel, sidewalk, and wheelchair ramps;
• Routing, weeds killing, and sealing existing cracks;
• Applying Type II slurry seal with 2½ % latex;
• Adjusting water meter and sewer manholes to finished grade; and
• Installing striping, signing, and pavement markings to match existing configurations.
Per Westminster Municipal Code 3.44.120, the City Council shall adopt plans and specifications for all public projects requiring the formal bid procedure, pursuant to Public Contract Code Section 22039.
City staff has completed the plans and specifications, and the Public Works Director has approved the plans and specifications for the bidding. The engineer’s estimate for this project is estimated at the amount of $ 2,209,108 including the 10% contingency.
Advertising for competitive bidding and the bidding process will be done in accordance with the Public Contract Act and Uniform Cost Account Act. In accordance with the Procurement Policy, staff will return to the Mayor and City Council to recommend award of the contract.
The bid opening is planned for February 3, 2025, with the anticipated award date of February 26, 2025. Construction is subsequently scheduled for mid-March 2025, with the projected completion date of July 2025.
FISCAL IMPACT
Funding for this project, including the 10% contingency, is allocated in the following CIP accounts:
1. Account No. 20002 - 002101 “Citywide Residential Street Improvements (Overlay & Slurry Seal)” in the Amount of $1,579,153
2. Account No. 55036 - 362303 “Citywide Residential Street Overlay and Slurry Seal Project (HUT)” in the Amount of $291,876
3. Account No. 55026 - 262302 “Citywide Residential Overlay/Slurry Seal (M2)” in the Amount of $338,079
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
The proposed project will improve the pavement of 59 citywide residential street segments. The project location map and the list of the proposed residential streets are attached.
ATTACHMENTS
1. Project Location Map.
2. List of proposed residential streets for improvement.
3. Full size plans and specifications are not attached to this report but are available to review at City Hall).
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager