Westminster City Council
SUBJECT
Title
Resolution Authorizing the City Manager or Designee to Execute the Sub-Recipient Agreement with the City of Santa Ana for FY 2023 Urban Areas Security Initiative (UASI) Grant Program.
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From: Darin Lenyi, Chief of Police
Requested by: Administration
Prepared by: Karla Santillan, Business Services Manager
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RECOMMENDED ACTION
Recommendation
A. Authorize the City Manager, or designee, to execute the Sub-Recipient Agreement with the City of Santa Ana for FY 2023 Urban Areas Security initiative (UASI) Grant Program; and
B. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT ADMINISTERED BY THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES “URBAN AREA SECURITY INITIATIVE” AND SUBGRANTED THROUGH THE CITY OF SANTA ANA.”
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BACKGROUND
In 2005, the cities of Anaheim and Santa Ana were selected as administrators of the Urban Area Security Initiative (UASI) Grant for the Anaheim/Santa Ana Urban Area jurisdiction. Each year, Anaheim and Santa Ana alternate as the lead agency responsible for the program cycle. Santa Ana, through the Santa Ana Police Department, is the lead agency for the FY 2023 UASI Grant. The City of Westminster is within the Anaheim/Santa Ana Urban Area jurisdiction. As part of this Urban Area, the City of Westminster is eligible to receive equipment or services purchased with grant funds or to receive reimbursement for purchases of authorized equipment, services, joint training exercises, and expenses related to overtime for training evolutions, upon prior written approval from Santa Ana.
The UASI Grant is a reimbursement grant, meaning cities must expend their own funds for eligible expenditures and then apply for reimbursement. To ensure each city does not expend funds for equipment, services, or training costs that are not allowed under the UASI Grant, each city is required to obtain prior written approval from the Emergency Management Bureau of the Santa Ana Police Department for expenditures it plans to submit for reimbursement. The FY23 UASI grant performance period for the Anaheim/Santa Ana Urban Area is September 1, 2023, to May 31, 2026. The City of Westminster is considered a sub-recipient and must establish eligibility to receive funds by submitting an eligibility package that includes a signed FY23 UASI Sub-Recipient Agreement.
FISCAL IMPACT
There is no fiscal impact associated with the actions of this staff report. Expenses incurred during the UASI grant period would be eligible for reimbursement.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
If the City Council authorizes the City Manager or designee to enter into the Sub-Recipient Agreement, the City would be eligible to receive reimbursement in the event the City incurs eligible expenses during the grant period (August 14, 2024, to March 31, 2025). The Police Department staff, with assistance from the Finance Department, will continue to track City expenditures associated with the grant parameters. If approved, the Police Department would process reimbursement requests with UASI grant staff on behalf of the City.
ATTACHMENTS
1. Proposed Resolution
2. UASI Sub-Recipient transfer agreement
REVIEWED BY
Erin Backs, Finance Director
City Attorney’s Office
Christine Cordon, City Manager