Westminster City Council
SUBJECT
Title
Acceptance of the California Office of Emergency Services (CAL OES) Hazard Mitigation Grant Program (HMGP) Funds for Update of the Local Hazard Mitigation Plan (LHMP).
End
From: Darin Lenyi, Chief of Police
Requested by: Administration
Prepared by: Karla Santillan, Business Services Manager
____________________________________________________________
RECOMMENDED ACTION
Recommendation
A. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AUTHORIZING THE EXECUTION OF A GRANT AWARD ADMINISTERED BY THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (CAL OES)”; and
B. Approve the acceptance of the Hazard Mitigation Grant Program (HMGP) Award from Cal OES in the amount of $164,981.25; and
C. Amend the Fiscal Year 2024-2025 Adopted Budget by designating grant funds in the amount of $164,981.25 and increasing budgeted expenditures of the SPS Fund in the amount of $164,981.25.
end
BACKGROUND
The Hazard Mitigation Grant Program (HMGP), administered by Cal OES and funded by the Federal Emergency Management Agency (FEMA), provides financial assistance to local jurisdictions to implement long-term hazard mitigation measures following a disaster declaration, including developing and updating federally required Local Hazard Mitigation Plans (LHMP) .
The City of Westminster is required to maintain a current FEMA-approved LHMP to remain eligible for future LHGP disaster recovery funding. The LHMP must be updated and approved every five years in accordance with the Disaster Mitigation Act of 2000.
Project Cost:
|
Funding Type: |
Federal Share: |
Non-Federal Share: |
Total Project Cost: |
|
Project Award |
$164,981.25 |
$54,993.75 |
$219,975.00 |
|
Management Costs |
$10,920.00 |
$0 |
$10,920.00 |
In support of an update to Westminster’s LHMP, Cal OES has awarded the City of Westminster an HMGP grant in the amount of $164,981.25. Included in this award is an additional $10,920.00 reimbursable allocation for management administrative costs. The award requires a 25% local match ($54,993.75). The match will be met through in-kind staff time.
To ensure the project is completed within the grant timeline and in compliance with recently updated FEMA guidance, the city will hire a vendor with subject matter expertise. The project will include stakeholder engagement, risk and vulnerability assessments, strategy development, and coordination with FEMA and Cal OES for final plan approval.
Updating the LHMP will allow the City of Westminster to:
• Identify and prioritize risks from natural hazards such as wildfire, earthquake, flood, and extreme weather;
• Coordinate mitigation strategies across departments and with regional partners;
• Maintain eligibility for future FEMA mitigation and disaster recovery grants.
The planning process is expected to begin in July 2025 and conclude with FEMA approval by January 31, 2028.
FISCAL IMPACT
Acceptance of the Grant Award for the Hazard Mitigation Grant Program (HMGP) Award from Cal OES in the amount of $219,975 will require an amendment to the Fiscal Year 2024-2025 Adopted Budget and reflected as follows:
|
Account No. |
Description |
Totals |
|
Fund 252 39450 |
Grant Revenue |
$164,981.25 |
|
|
|
|
|
34294 |
Intergovernmental - State Other |
|
|
|
|
|
|
39450 |
Expenditures |
$164,981.25 |
|
|
|
|
|
43090 |
Contractual |
$164,981.25 |
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
The acceptance of the Hazard Mitigation Program Grant allows us to move forward with initiating a formal Request for Proposal (RFP) process. This next phase will allow us to engage with qualified vendors, ensure competitive bidding, and secure the best value and expertise for successful project execution.
ATTACHMENTS
1. Draft Resolution
2. Notification of Sub-Application Approval
REVIEWED BY
Erin Backs, Finance Director
City Attorney’s Office
Christine Cordon, City Manager