Westminster City Council
SUBJECT
Title
Award of Contract for Citation Processing and Collections.
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From: Darin Lenyi, Chief of Police
Requested by: Administration
Prepared by: Karla Santillan, Business Services Manager
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RECOMMENDED ACTION
Recommendation
A. Approve a contract with Turbo Data Systems, Inc (TDA) for citation processing and collection services for Fiscal Years 2025-2028, for a three-year term in the total amount of $300,000 over three years, with two optional one-year renewals at $100,000 each; and
B. Authorize the City Manager to execute the contract on behalf of the City; and
C. Grant the City Manager the authority to, in the future, exercise the contract renewal option(s) for Fiscal Year 2028-2029 and for Fiscal Year 2029-2030.
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BACKGROUND
On March 17, 2025, the Westminster Police Department issued a Request for Proposals (RFP 25-PD0001) to solicit qualified vendors for citation processing and collections services. The RFP was publicly advertised and widely distributed to promote a fair, competitive, and transparent selection process.
By the submission deadline, a total of three responsive proposals were received. A selection panel evaluated each proposal based on the following criteria:
• Compliance with RFP requirements
• Understanding of the project scope
• Relevant experience with similar projects in terms of size and complexity
• Demonstrated expertise and examples of past work
• References
• Overall proposal quality
• Cost effectiveness
Following a comprehensive evaluation process, Turbo Data Systems Inc. was identified as the top-ranked proposer. Their submission demonstrated a strong understanding of the project, extensive industry experience, and introduced new hardware and software solutions designed to enhance the City’s parking enforcement capabilities in the field.
FISCAL IMPACT
Funds in the amount of $100,000 are available in the Fiscal Year 2025-26 Adopted budget under 31100-43090 Contractual. No additional appropriation is required for this action.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Approval of this contract will support continued service delivery while implementing enhanced tools and technologies to better serve the community. The competitive evaluation process resulted in the selection of Turbo Data Systems Inc. as the highest-scoring proposer. Their submission demonstrated a strong understanding of the project requirements, extensive experience with similar public agency work, and offered technological enhancements to support the City’s parking enforcement operations.
ATTACHMENTS
1. RFP Citations and Collections Services
2. Agreement with Turbo Data Systems Inc
REVIEWED BY
Erin Backs, Finance Director
City Attorney’s Office
Christine Cordon, City Manager