Westminster City Council
SUBJECT
Title
Second Amendment to Agreement with City Advisors, LLC to Provide as Needed Professional Planning Services.
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From: Steven Mendoza, Interim Community Development Director
Requested by: Administration
Prepared by: Colette Penalosa, Management Analyst
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RECOMMENDED ACTION
Recommendation
Authorize City Manager to enter into a second amendment to the existing agreement with City Advisors, LLC to extend the term of the existing agreement through December 31, 2026.
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BACKGROUND
Effective February 5, 2024, the City Council approved a two-year agreement with City Advisors, LLC to provide as-needed professional planning services, in an amount not-to-exceed $100,000.
On December 9, 2024, the City Council approved Amendment No. 1 to an agreement with City Advisors, LLC to increase the total not-to-exceed amount to $300,000.
Stephanie Tomaino, Managing Principal for City Advisors, provides on-call senior-level professional planning services to support both current and long-range planning functions for the City. Her current scope of work includes managing discretionary planning applications, including major entitlement projects such as the Bolsa Pacific mixed-use development at the former Westminster Mall; overseeing billboard planning applications and implementation of the City’s Billboard Ordinance; and providing technical and project management support for long-range planning initiatives, including the Sign Code Update and Citywide Zoning Code and General Plan updates, which involve expansion of mixed-use zoning districts and establishment of residential preservation areas.
Ms. Tomaino also currently provides ongoing project management support for entitled developments through plan check review and construction, including the IONNA electric vehicle charging station and the Westminster Reliability battery energy storage system. In addition, she provides staff augmentation services to support departmental priorities, enhance customer service delivery, and assist with implementation of the City’s Strategic Plan.
The current scope of work will extend past the current contract termination date of February 4, 2026.
The proposed second amendment would extend the contract end date to December 31, 2026, and would provide the required time to complete the projects involving Mixed-Use Zoning and Sign Code Updates. The proposed amendment does not increase the existing not-to-exceed amount.
FISCAL IMPACT
The cost to fund the extension of this contract is $59,970.70, which is the remainder of the $300,000 not-to-exceed contract amount. A portion of the cost will be offset by payments from developers to process development applications. Adequate funds for the current fiscal year are available in Account No. 61050-43090.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
To complete the required Mixed-Use Zoning and Sign Code work of the amendment, a contract amendment has been prepared to provide the necessary extension of as-needed professional planning services.
ATTACHMENTS
1. Second Amendment to Agreement with City Advisors, LLC.
2. Original Agreement
3. Amendment Number 1
REVIEWED BY
Erin Backs, Finance Director
City Attorney’s Office
Christine Cordon, City Manager