Westminster City Council
SUBJECT
Title
Adopt a Resolution Authorizing the Appointment of Sandra Medina, a CalPERS Retiree, as Interim City Clerk to Comply with California Government Code Section 21221(h).
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From: Jodie Griner, Human Resources and Risk Management Director
Requested by: Administration
Prepared by: Jodie Griner, Human Resources and Risk Management Director
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RECOMMENDED ACTION
Recommendation
A. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, APPROVING SANDRA MEDINA AS INTERIM CITY CLERK”; and
B. Authorize the City Manager to enter into an agreement with CalPERS Retired Annuitant Sandra Medina to appoint her as the Interim City Clerk.
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BACKGROUND
The City Clerk position in the City Clerk’s Office is currently vacant and has been since December 2025. The City has initiated a recruitment process to fill the vacant position as of October 11, 2025. It was anticipated the recruitment process would take up to a year to complete, but there has been a lack of qualified candidates who best meet the needs of the organization. In order to maintain leadership in the department, there is an urgent need to fill the vacancy on an interim basis with a qualified candidate until the recruitment can be completed.
Sandra Medina is a retired CalPERS annuitant with over 12 years of experience serving cities within Orange, Riverside and Los Angeles counties. She spent five years in the City of Lomita as the City Clerk. She managed several full-time and part-time employees including the front desk staff. She was integral in implementing several software programs including Granicus and ensuring Lomita had an updated municipal code.
Ms. Medina has the knowledge and experience that indicates that she would be able to assist the City in the classification of Interim City Clerk. Since Ms. Medina is a CalPERS retired annuitant, under state law, the City Council must first adopt the attached resolution and agreement to authorize her appointment.
FISCAL IMPACT
In accordance with California Employee Retirement Law and Retired Annuitant requirements, salary must be in the regular salary range for the position. Step “F” of the City Clerk classification ($78.78/hr.) will be used as the rate of compensation for this agreement. The maximum expenditure for the retired annuitant Interim City Clerk will be $82,000 and will be absorbed in the City Clerk program 12000 with no request for budget adjustment in FY26/27.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Council is recommended to adopt the proposed resolution and authorize the City Manager to enter into an agreement with retired CalPERS annuitant Sandra Medina to serve as the City’s Interim City Clerk.
ATTACHMENTS
1. Draft Resolution Approving Sandra Medina as Interim City Clerk
2. Retired Annuitant Agreement- Interim City Clerk- Medina, Sandra
REVIEWED BY
Erin Backs, Finance Director
City Attorney’s Office
Christine Cordon, City Manager