Westminster City Council
SUBJECT
Title
Final Seven-Year Capital Improvement Program (7-Year CIP) and City’s Pavement Management Plan (PMP) Update for Measure M2 Eligibility Submittal for Fiscal Year 2024-2025 through 2030-2031.
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publichearing
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From: Jake Ngo, Public Works Director/City Engineer
Requested by: Administration
Prepared by: Theresa Tran, Senior Civil Engineer
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RECOMMENDED ACTION
Recommendation
A. Approve the Final Seven-Year Capital Improvement Program (7-Year CIP) for Fiscal Year 2024-2025 through 2030-2031, and authorize its submittal to the Orange County Transportation Authority (OCTA) along with other required documents for the M2 Eligibility compliance; and
B. Approve the City’s Pavement Management Plan (PMP) bi-annual update for the Citywide Master Plan of Arterial Highways (MPAH), Arterial, and Collectors; and
C. Adopt a Resolution entitled, “A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN (PMP) FOR THE MEASURE M2 (M2) PROGRAM.”
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BACKGROUND
There are many compliance categories in the M2 eligibility requirements. Every year, local agencies are required to meet certain requirements of M2 Eligibility and submit verification packages to OCTA to remain eligible to receive M2 funds. The submittal of each compliance category has different certification frequency and required documents. For example, the seven-year CIP and some other items require annual submittal, while the Pavement Management Plan (PMP) shall be updated in the even-numbered years (i.e. June 2024), and the Local Signal Synchronization Plan (LSSP) needs to be updated every three years.
The M2 eligibility submittal for this year requires the adoption and approval from the Mayor and City Council on the items mentioned in the subject matter of this report. They are summarized as follows:
1. M2 Seven-Year CIP:
The adoption of the final seven-year CIP is for Fiscal Years (FY) 2024-2025 through 2030-2031. The M2 ordinance states that each jurisdiction shall determine the CIP needed to meet and maintain its adopted traffic level of service and performance standards. The CIP includes all projects proposed to be:
A. Fully or partially funded by M2 funds; or
B. Possibly candidates for future M2 (Competitive and/or Local Fair Share (LFS); or
C. Required to demonstrate compliance with requirements related to Signal Synchronization, Pavement Management, and Congestion Management Program.
Enclosed is the final seven-year CIP showing the project description, potential funding source, estimated cost, and program schedule. It is worth mentioning at this time that the city will be able to modify the seven-year CIP on a yearly basis to meet the City’s changing needs and funding levels. The listed percentages from potential funding sources are estimates only and may change for fiscal years beyond 2024-2025.
2. Pavement Management Plan (PMP) 2024 Update and Its Resolution:
Another M2 eligibility requirement for this year is the update of the City’s PMP for arterial streets. It is required that the City’s MPAH needs to be updated every two years, and the remaining residential streets need to be updated every six years. The cycle of updating the PMP for the City of Westminster is on the even-year cycle. The report must include the following information:
A. The status of road pavement conditions; and
B. A seven-year plan for road maintenance and rehabilitation; and
C. The projected pavement condition resulting from the maintenance and rehabilitation plan; and
D. Alternative strategies and costs necessary to improve road pavement conditions.
Along with the PMP update, the Mayor and City Council need to adopt a resolution reaffirming the status and update of the City’s PMP for the Measure M2 Program. The resolution has been required by OCTA since 2018 on top of the PMP bi-annually update.
FISCAL IMPACT
The attached plan illustrates various CIP projects proposed for the next fiscal year, as well as those projects planned for the subsequent six years. Currently, no allocation of funds is required to execute such projects. CIP projects for FY 2024-2025 are part of the City’s budget for next year, which is also approved and adopted by the Mayor and City Council at this same meeting. All other projects on the list will be submitted sometime in the future with the request authorizing the appropriation of funds.
LEGAL REVIEW
The City Attorney’s Office has reviewed as to form.
CONCLUSION
Therefore, it is necessary that the Mayor and City Council approve the final seven-year CIP and the PMP bi-annual update for the Citywide MPAH, as well as adopt the subject resolution for the City to remain eligible to receive M2 funds from OCTA.
ATTACHMENTS
1. Final M2 Seven-Year CIP showing all projects funded, with or without, Measure M2 Net Revenues from FY 2024-2025 to 2030-2031.
2. Proposed Resolution for the Pavement Management Plan (PMP) update.
3. 2024 Update Citywide Pavement Management Plan - Executive Summary (Full report is available to review at City Hall)
REVIEWED BY
Erin Backs, Finance Director
Christian Bettenhausen, City Attorney
Christine Cordon, City Manager